Library of System Fields

	Field Name	Location	Details	Common Alternative Field Names to Consolidate
1	Activation Date	Contract	The actual date on which a workflow with the action type New generates a contract in the system	Start Date
2	Primary Other Party	Workflow, Contract	The vendor or provider associated primarily with the workflow, added/edited during initiation or in the header area	Vendor, Provider, Third-Party
3	Secondary Other Parties	Workflow, Contract	Additional vendors or providers associated with the workflow, added/edited during initiation or in the header area	Vendor, Provider, Third-Party
4	Contract Location	Workflow, Contract	The Organization/Entity/Site/Department nodes associated with a workflow	Entity, Site, Department, Contracting Entity, Organization
5	Internal Signatories	Workflow, Contract	A reference to a user
6	Other Party Signatories	Workflow, Contract	A reference to a Vendor Contact associated with the Primary Other Party or Secondary Other Parties on a contract
7	Primary Responsible Party	Workflow, Contract	A user name designated as a Responsible Party who will appear in the Contract Library
8	Secondary Responsible Party	Workflow, Contract	A user name designated as a Responsible Party who will appear in the Contract Library
9	Tertiary Responsible Party	Workflow, Contract	A user name designated as a Responsible Party who will appear in the Contract Library
10	Initiator	Workflow, Contract	Reference to the user who completed the initiation page; used to set *Initiator assignments
11	Expires in [X]	Workflow, Contract	Calculated badge in the Contract Library, displaying the difference in days between the current system time and the Expiration Date
12	Contract Name	Workflow, Contract	Example: “Administrative Services Agreement - (AAA VENDOR/OTHER PARTY NAME) - CT11496"
13	Document Categories	Workflow, Contract	Picklist common to all customers
14	Attachment Categories	Workflow, Contract	Picklist common to all customers
15	Contract Categories	Workflow, Contract	Picklist common to all customers
16	Contract Type	Workflow, Contract	Configurable list of textual names set at the customer level
17	Workflow Participants	Workflow, Contract	User names of those who participate in the workflow
18	Workflow Status	Workflow	Active \| Cancelled
19	Contract Status	Contract	Active \| Expired \| Terminated
20	Current Workflow Phase	Workflow	Reference to a list of named phases on the workflow template related to the current workflow
21	Workflow Priority	Workflow	Normal \| Critical
22	Workflow Action Type	Workflow	New \| Amend \| Renew \| Extend \| Terminate
23	Other Party Contacts	Workflow, Contract	Vendor or Provider contacts associated with one of the Other Parties on the contract	Vendor Contact, Primary Vendor Contact, Provider Contact
24	Vendor Address	Vendor	Found in the directory profile
25	Vendor Credential	Vendor	Found in the directory profile
26	Vendor Phone Number	Vendor	Found in the directory profile
27	Vendor Specialty	Vendor	Found in the directory profile
28	Vendor Website	Vendor	Found in the directory profile
29	Provider Address	Provider	Found in the directory profile
30	Provider Credential	Provider	Found in the directory profile
31	Provider Phone Number	Provider	Found in the directory profile
32	Provider Specialty	Provider	Found in the directory profile
33	Provider Website	Provider	Found in the directory profile
34	Attachments	Workflow, Contract	The attachments added to a workflow
35	Cancellation Reason	Workflow	The cancellation reason a user enters when canceling a workflow
36	Critical Reason	Workflow	The reason a user enters for changing the priority (Critical badge) on a workflow
37	Workflow Start Date	Workflow	When the system logged the creation of a workflow
38	Workflow Activation Date	Workflow	When the system logged the completion of the Activation Phase of a workflow
39	Auto Renewal	Workflow, Contract	Yes \| No
40	Renewal Term Months	Workflow, Contract	The length of individual term of the underlying contract between renewal events	Renewal Term (Months), Renewal Period, Renewal Term (Weeks)
41	Renewal Times	Workflow, Contract	The number of planned times a contract is expected to auto-renew as listed in the underlying Term language
42	Evergreen	Workflow, Contract	Yes \| No
43	Renewal Notice Days	Workflow, Contract	The notice period before a renewal event that a party must give the other party if intending not to renew
44	Effective Date	Workflow, Contract	The actual legal effective date listed on the underlying Contracts, usually the date of the signature
45	Expiration Date	Workflow, Contract	The date on which the underlying Contract is no longer active, whether due to lack of renewal or termination for cause or convenience
46	Organization	Workflow, Contract, Vendor, Provider	The organization to which a particular contract, workflow, or user belongs
47	Contract Description	Workflow, Contract	An open text field for up to 2000 characters of descriptive text
48	Original Term	Workflow, Contract	An open text field entry space for up to 10,000 characters of crucial contract termination data from the legacy system; cannot be reported upon, cannot be applied to trigger behavior
49	Linked Contracts	Workflow, Contract	A reference to one or more other contract records
50	Item	Asset	Asset-related text entry
51	Serial Number	Asset	Asset-related text entry
52	Date Acquired	Asset	Asset-related text entry
53	Physical Location	Asset	Asset-related text entry
54	Cost	Asset	Asset-related text entry
55	Description	Asset	Asset-related text entry
56	Comments	Asset	Asset-related text entry
57	Name	Asset	Asset-related text entry
58	Email	Asset	Asset-related text entry
59	Preferred Phone	Asset	Asset-related text entry
60	Street 1	Asset	Asset-related text entry
61	Street 2	Asset	Asset-related text entry
62	City	Asset	Asset-related text entry
63	State	Asset	Asset-related text entry
64	Zip	Asset	Asset-related text entry
65	Subject	Critical Date	Critical Date text entry
66	Date	Critical Date	Critical Date date entry
67	Repeat	Critical Date	Numeric set from dropdown
68	Alerts	Critical Date	Child entity of the Critical Date with how many days/weeks/months before/after the Critical Date
69	Alert Recipients	Critical Date	User references to establish recipients of a critical date alert
70	Estimated Annual Value
71	Estimated Monthly Value
72	Estimated Total Value
73	Other Information